Production & Shipping

Every custom varsity jacket from Design My Varsity is made to order. Because each jacket is created with your selected colors, materials, patches, embroidery, names, numbers, logos, sleeve details, and back artwork, production time can vary depending on the design and order details.

Our goal is to create a high-quality custom varsity jacket with accurate details, clean stitching, proper placement, and careful finishing before it is shipped to you.

This page explains how the production and shipping process works, what can affect the timeline, and how you can help avoid delays.

Made-to-Order Custom Varsity Jackets

Each custom varsity jacket is made specifically for your order. Unlike ready-made jackets, custom jackets require design review, material preparation, patch work, embroidery, stitching, inspection, and packing before shipping.

Production time may depend on:

  • Jacket style

  • Jacket material

  • Body and sleeve colors

  • Patch quantity

  • Embroidery details

  • Chenille patch work

  • Applique work

  • Logo complexity

  • Back design size

  • Sleeve patch details

  • Order quantity

  • Mockup approval time

  • Custom sizing requirements

More detailed designs and bulk orders may require additional time because each element must be prepared and checked carefully.

Step 1: Design Review

After you submit your custom varsity jacket order, our team reviews your design details. This step helps us understand exactly what you want before production begins.

During design review, we check:

  • Jacket body color

  • Sleeve color

  • Ribbed trim color

  • Material selection

  • Snap button color

  • Patch placement

  • Embroidery text

  • Names and initials

  • Numbers and dates

  • Logos and artwork

  • Sleeve design details

  • Chest patch details

  • Back design instructions

  • Size and fit details

If anything is unclear, we may contact you for confirmation before moving forward.

Step 2: Mockup or Design Confirmation

Before production begins, the design must be confirmed. A mockup or design confirmation helps make sure the layout, colors, text, patches, and artwork are correct.

This step is very important because custom varsity jackets are made according to the approved details.

Please Check Carefully

Before approving your design, please review:

  • Name spelling

  • Number placement

  • Logo placement

  • Patch colors

  • Jacket colors

  • Sleeve details

  • Back design layout

  • Font style

  • Size selection

  • Any special instructions

Clear communication during this step helps avoid mistakes and production delays.

Step 3: Production Process

Once the design is confirmed, your custom varsity jacket moves into production. The production process may include several steps depending on your jacket style and customization details.

Production May Include

Production may include:

  • Material cutting

  • Wool body preparation

  • Leather sleeve preparation

  • Satin or lining preparation

  • Body stitching

  • Sleeve stitching

  • Ribbed collar attachment

  • Cuff attachment

  • Bottom rib attachment

  • Snap button placement

  • Embroidery work

  • Chenille patch making

  • Applique patch work

  • Patch stitching

  • Back design placement

  • Sleeve patch placement

  • Inside lining work

  • Finishing and trimming

  • Final pressing

  • Quality control

Each jacket is handled carefully to make sure the final product matches the approved design as closely as possible.

Custom Patch and Embroidery Work

Custom patch and embroidery work can take extra time because each detail is prepared according to your approved design.

Embroidery, chenille patches, applique patches, and detailed logos are not generic ready-made pieces. They are created or prepared specifically for your jacket.

Designs That May Take Extra Time

Additional production time may be required for:

  • Large back patches

  • Multiple sleeve patches

  • Detailed logos

  • Complex mascots

  • Small text embroidery

  • Multi-color artwork

  • Chenille letters and numbers

  • Applique patch work

  • Custom lining designs

  • Bulk team or school orders

If your design is complex, our team may need extra time to make sure the final result looks clean and wearable.

Production Time

Production time depends on the jacket design, customization level, material availability, patch work, embroidery, order quantity, and approval process.

A simple custom varsity jacket may be completed faster than a jacket with multiple patches, detailed embroidery, large back artwork, or custom sizing.

Important Timeline Note

Production time starts after:

  • Design details are confirmed

  • Mockup is approved, if required

  • Size is confirmed

  • Payment/order confirmation is complete

  • All required artwork or logo files are received

If approval is delayed, production may also be delayed.

Quality Check

Before shipping, each custom varsity jacket goes through a quality check. This step helps make sure the jacket is ready before dispatch.

During quality inspection, we check:

  • Jacket colors

  • Material finish

  • Stitching quality

  • Patch placement

  • Embroidery details

  • Name spelling

  • Number placement

  • Logo placement

  • Sleeve details

  • Back design placement

  • Ribbed trim

  • Snap buttons

  • Sizing

  • Finishing

  • Overall appearance

If any adjustment is needed, it may take additional time before the jacket is shipped.

Packing and Shipping

Once your custom varsity jacket is completed and approved for dispatch, it is carefully packed and shipped to your delivery address.

After shipping, tracking information is shared so you can follow your order during transit.

Shipping Process

The shipping process usually includes:

  • Final packing

  • Label creation

  • Courier handover

  • Tracking update

  • Transit to destination

  • Delivery to customer

Delivery time can vary depending on your country, shipping service, customs process, courier delays, and local delivery conditions.

Tracking Information

Tracking details are shared once your order has been dispatched. Please allow time for the tracking information to update after the package is handed over to the courier.

Sometimes tracking may take a little time to show movement, especially during courier processing, weekends, holidays, or international shipping updates.

Bulk Order Timing

Bulk custom varsity jacket orders may take longer than single jacket orders because multiple jackets require more planning, production, and inspection.

Bulk orders may include:

  • Team jackets

  • School jackets

  • Greek life jackets

  • Club jackets

  • Brand jackets

  • Company jackets

  • Event jackets

  • Graduation jackets

  • Sports team jackets

Why Bulk Orders Take Longer

Bulk orders may require extra time for:

  • Multiple sizes

  • Multiple names

  • Multiple numbers

  • Matching colors

  • Repeated logo placement

  • Patch production

  • Embroidery setup

  • Quality inspection

  • Packing and sorting

For bulk orders, we recommend confirming all names, numbers, sizes, and design details before production begins.

Rush Orders and Event Dates

If you need your custom varsity jacket for a specific event, please contact us before placing your order. This allows us to review your design and timeline before confirming whether the order can be completed on time.

Event dates may include:

  • Birthdays

  • Graduation ceremonies

  • School events

  • Team events

  • Brand launches

  • Photoshoots

  • Performances

  • Sports events

  • Gift deadlines

Rush production may not always be available, especially for complex designs or bulk orders.

How to Avoid Production Delays

You can help avoid delays by providing complete and accurate information when placing your order.

To Avoid Delays, Please:

  • Reply quickly during design approval

  • Check all spellings carefully

  • Confirm names before production

  • Confirm numbers before production

  • Provide clear logo files or reference images

  • Review patch placement carefully

  • Check jacket colors before approval

  • Review sizing before ordering

  • Approve the mockup as soon as everything looks correct

  • Send all special instructions before production starts

Any changes requested after production begins may cause delays or may not be possible.

Address and Shipping Details

Please make sure your shipping address is correct before your order is dispatched.

Before shipping, check:

  • Full name

  • Street address

  • Apartment or unit number

  • City

  • State or province

  • Postal code

  • Country

  • Phone number

  • Email address

Incorrect or incomplete shipping information may cause delivery delays.

Customs, Duties, and Import Fees

International orders may be subject to customs duties, taxes, import fees, or local charges depending on the destination country. These charges are controlled by local customs authorities and may vary by country.

Customers are responsible for any customs duties, taxes, or import fees required by their country.

Customs processing may also affect delivery time.

Changes After Production Starts

Because each varsity jacket is custom-made, changes should be requested before production begins.

Once production has started, some changes may not be possible, including:

  • Size changes

  • Color changes

  • Patch changes

  • Name changes

  • Number changes

  • Logo changes

  • Placement changes

  • Material changes

Please review and approve all details carefully before production starts.

Important Notes About Handmade Production

Every custom varsity jacket is handmade, so small differences may happen in stitching, placement, texture, color tone, and measurements.

Digital mockups are used to show the design layout, but the final jacket is made with real materials such as wool, leather, satin, thread, chenille, fabric, and ribbing. Because of this, the finished jacket may look slightly different from the digital mockup.

This is normal for custom-made apparel and does not affect the quality of the jacket.

Need Help Before Ordering?

If you are unsure about the production timeline, shipping time, size, design details, patch style, or event deadline, please contact us before placing your order.

Our team can help review your design and guide you through the custom varsity jacket production process.

Design My Varsity
Custom Varsity Jackets Made for Your Story